Privacy Policy

The General Data Protection Regulation [GDPR]  2018

This privacy notice provides you with details of how we collect and process your personal data through your use of our website at http://www.theqgi.org/. It also covers the information which we have obtained from you if and when you registered to join  the Quilter’s Guild of Ireland.

The General Data Protection Regulation (or GDPR for short) is a positive step towards giving you more control over how your data is used and how you’re contacted. The changes will better protect your personal data. We have updated our privacy policy to reflect these changes.

We would like to assure you, we are committed to protecting the privacy of all our users. The information you provide us with is kept private and confidential, and will only be used it to provide the services for which you have signed up for. We will never share it with any persons or organisations without your specific permission. 

Please let us know if at any time your personal information changes by emailing us at theqgi@gmail.com.  It is very important that the information we hold about you is accurate and up to date.

Information You Voluntarily Provide: 

  • When you sign up to our blog or newsletter, send us an email, or communicate with us in any way, you are voluntarily giving us information which we may collect.
  • In addition, when you complete the registration form to join the Quilter’s Guild of Ireland that information may include your name, physical address, email address, and phone number, In giving us this information, you consent to this information being collected, used or stored by the Quilter’s Guild of Ireland  as described in this privacy policy.

Communication Data

  •  Includes any communication that you send to us, whether that be through the contact form on our website, via email, text, social media messaging, social media posting or any other communication that you send us. We process this data for the purposes of communicating with you and for record keeping.

User Data

  • Includes data about how you use our website and any online services together with any data that you post for publication on our website or through other online services. We process this data to operate our website and ensure relevant content is provided to you, to ensure the security of our website, to maintain back- ups of our website and/or databases and to enable publication and administration of our website, other online services and business. Our lawful ground for this processing is our legitimate interests, which in this case are to enable us to properly administer our website and our business.

Information We Automatically Collect

When you browse the website, we may automatically collect information about your visit by using cookies. This information may include your device type, browser, IP address, how you came to the website or how you interacted with the website. This information may be used to monitor or improve website performance. Information from the cookie alone generally will not identify you personally and we will not use this information in connection with any personally identifiable information you have provided.

What are Cookies and How Do We Use Them?

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us. You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Information We Share with Third Party Providers

We will not and do not  share any of  your information with any third party provider and will never sell or swap your data with any organisation. Your details will be stored securely, respecting your trust and privacy.

WordPress.com who provide the platform to host our website also have a privacy policy which may affect you. Here is a link to their privacy notice.

Privacy Notice for Visitors to Our Users’ Sites

 

How We Store and Protect Your Information

Only specific committee members will have access to membership listings, namely Chairperson, Treasurer, Membership Secretary and Webmaster. Information is stored on computers located on the island of Ireland. These computers are password protected and the data which we store for you is further password encrypted.  We may also store information in paper files, which will be shredded annually or sooner.  Paper copies will be stored securely under lock and key.

Your information will be kept only for as long as we need it to provide you with the services or information you have required, to administer your relationship with us, to inform the preferences of our supporters, to comply with the law, or to ensure we do not communicate with people that have asked us not to.

We take reasonable and appropriate measures to protect Personal Information from loss, misuse and unauthorized access, disclosure, alteration and destruction, considering the risks involved in the processing and the nature of the personal information. Our website is scanned on a regular basis for security holes and known vulnerabilities to make your visit to our site as safe as possible. We use regular Malware Scanning.

If security breach causes an unauthorized intrusion into our system that materially affects you, then the Quilter’s Guild of Ireland  will notify you as soon as possible and later report the action we took in response.

Access to Personally Identifiable Information

If your personally identifiable information changes or you wish your information to be removed from our records, you may update or delete it by emailing theqgi@gmail.com. We will give you access to your personally identifiable information that we hold within 30 days of a request to access. You may send a request to this email address theqgi@gmail.com.We will retain your information only for as long as you are a member of the Quilter’s Guild of Ireland and six months thereafter, unless you request us to remove it sooner.

Visiting our Website

We use a third party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to analyse the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone. We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our website. You can find more information on how cookies are used on this website in the Cookies Policy below.

If we do want to collect personally identifiable information through our website, we will be up front about this. We will make it clear when we collect personal information and will explain what we intend to do with it.

Third Party Websites, uch as Social Media

Any information, communications, or materials you submit to us via a social media platform is done at your own risk without any expectation of privacy. We cannot control the actions of other users of these platforms or the actions of the platforms themselves. Your interactions with those features and platforms are governed by the privacy policies of the companies that provide them. Our website includes links to other websites, whose privacy practices may be different from ours. If you submit personally identifiable information to any of those sites, your information is governed by their privacy policies. We encourage you to carefully read the privacy policy of any website you visit.

Changes to Privacy Policy

We may make changes to this privacy policy, which come into effect upon updating this page. We recommend reviewing this privacy policy so you are aware of any changes that affect what you are consenting to by interacting with the website or by submitting a query

How we use cookies

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not.

A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us. You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

How long are cookies stored for?

Persistent cookies – these cookies remain on a user’s device for the period of time specified in the cookie. They are activated each time that the user visits the website that created that particular cookie.

Session cookies – these cookies allow website operators to link the actions of a user during a browser session. A browser session starts when a user opens the browser window and finishes when they close the browser window. Session cookies are created temporarily. Once you close the browser, all session cookies are deleted.